All P6 Modules – AIMS ERP Software, solutions | Europe | MENA | UAE | France | GCC

FINANCIAL

Socrate Platinum’s financial feature suggests to the user a simple and yet integrated approach to managing his financial operations. In case you are looking for a powerful and simple system to manage your General Ledger, your assets ledger, to compute and control interest on accounts, to manage your payables and receivables, to control the due date of collection and payments, to generate cash forecast, to develop and follow-up different budget scenarios, to design and submit different financial statements, as well as many other useful features that are a must for a good financial package, you will find in Socrate Platinum the proper tools to assist you in executing these tasks in the most comprehensive and simple way.

GENERAL LEDGER & COST ACCOUNTING

Socrate Platinum provides a complete set of transactions which simultaneously updates the general ledger, cost accounting, budget figures, prepaid and

depreciation entries. For a powerful cost accounting system, Socrate Platinum has developed two fields of cost centers and source files. The allocation of cost is done on the entry level or can be virtually reported on the financial statements. This way, you can imagine and compare multiple allocation scenarios for costs. Socrate Platinum provides an assets ledger as part of the financial package. This ledger is updated from the purchase invoice. The user can choose his method and period of depreciation. Cost centers are directly linked to the depreciation entry.

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ACCOUNTS PAYABLES & RECEIVABLES

Socrate Platinum provides a powerful tool to manage payables. Each invoice is tracked untill its full settlement. Cost can be allocated directly from purchase

invoice or payment voucher. Due dates of payments are managed for each invoice according to pre--defined rules. A purchase invoice is directly posted into the agenda of payables, and updates directly the general ledger as well as the cash forecast report. A wizard provides a tool to process payment in batch mode. Credit limits are controlled during invoicing. Socrate Platinum manages receivables in a fully comprehensive method. Each invoice is tracked until its full collection. Allocation of revenue is directly linked to cost centers during invoicing and/or collection. Due dates of receipts are managed for each invoice, according to predefined rules. A sales invoice is directly posted into the agenda of receivables, and updated directly the general ledger as well as the cash forecast report. Commissions on sales are managed upon sales or collections. Each payable and receivable amount is posted into the agenda of payables and receivables for tracking and forecasting purposes. Listings of all due amounts for collection or payment are available and can be sorted according to many criteria (client, supplier, sales representative, bank domiciliation). Ageing reports are available to show delay in collections.

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BUDGET

One of the main features a manager would like to include in his financial budget is the ability to compare the actual results to the budgeted ones. A budget should also

be continuously updated in order to reflect market changes and operations. Developing a budget is also assisted by a wizard that provides values and utilities to import data from previous periods or simulations by adding an increase or a decrease factor, splitting amounts on different periods and cost centers until the final figure is reached. This procedure can be driven for different budget scenarios giving the finance the ability to compare the achieved results v/s optimistic, realistic or pessimistic budgets.

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WAREHOUSE MANAGEMENT, PROCUREMENT & SALES

The Warehouse system covers almost all possible features a business might need to manage its procurement, sales, and inventories. Socrate Platinum’s trading and distribution system suggests to the user a simple and yet integrated approach to manage his business operations.

INVENTORY CONTROL, WAREHOUSING, PROCUREMENT & SALES

This module provides you with a flexible tool, to manage the Inventory Control and Invoicing activities, from the initial setup of inventory items (codes, folders, accounts...)

to the multiple tools of administering an inventory, to output statistics and meet the inventory and invoicing challenges. Each transaction updates the reports of the warehouses, the points of sales, the accounts and the maturity files. This module manages purchase process and procurements as well as subsequent operations for multiple warehouses. It gives you the proper information to purchase the right product at the right time. Each transaction updates the reports of the warehouses, the points of sales, the accounts and the maturity files. The Sales module provides a comprehensive and easy tool to handle sales processes. It follows up the different steps of these transactions (price request, quotation, orders confirmation, deliveries...) and processes undelivered items. A powerful wizard tool is available to assist the user in preparing a customer order and scheduling delivery depending on the stock availability.

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SUBSCRIPTION

Socrate Platinum provides a powerful «subscription» module to manage reccurent contracts.The system builds up a database of subscribers and suggests to the

user the renewal of every due contract according to its maturity date. The subscription module is directly linked to the invoicing system of Socrate, since upon confirmation of a renewal, it generates the appropriate invoice to the customers.

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DISTRIBUTION

Socrate Platinum provides a powerful tool for the distribution companies. Through this module, the management of the routings and manifests, is simplified.

A simple sheet enables the generation of an unlimited number of invoices for each routing. For mobile devices, the user can choose between online or offline data capturing of order taking, invoicing as well as other distribution functions.

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AGENCY

The agency module has been developed specially for agency companies that act as intermediary between a supplier and a customer. No warehousing

is required; operations are based on commissioning rules. Transactions are managed directly between a supplier and a customer. Revenue is based on commission on sales.

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CONTRACTING

For contractors and project managers, Socrate Platinum offers a project management module for estimation, costing, budgeting and monitoring projects.

This powerful tool, leads the management to an effective control over project execution, by reporting variation between actual and BOQ, percentage of completion, cost to complete as well as other useful reports for a better project management.

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MANUFACTURING

The manufacturing module provides an easy integration with other Socrate Platinum modules namely the inventory control and procurement modules.

It supports the entire range of production strategies (standard and non-standard productions), as well as production levels. It holds accurate planning capabilities through its MRP (Material Requirement Planning) system ensuring by it, on-time delivery of customers’ orders.

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HUMAN RESOURCES

Socrate Platinum’s HR Modules cover all activities related to the employees of a company. HR modules maintain a complete database of employees from initial recruitment through employment untill their departure, including contract information, CV Management, salary details, attendance, payroll calculations, archives as well as an advanced HR module which can be integrated with a workflow system to optimize HR requests and utilize the expertise of all employees.

ATTENDANCE

Socrate Platinum provides a complete and flexible tool to manage the attendance of the company’s staff. Data is recorded through an attendance reading machine

(magnetic card, fingerprint reader, palm reader…) and transferred to Socrate. Data is archived into an employee log file, and then compared to the schedule of each employee. Discrepancies are submitted to the management and can be automatically imported into the payroll.

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PAYROLL

Socrate Platinum provides a complete and flexible tool to manage all payroll and personnel related activities ranging from salary to daily reports, overtime,

time sheets...It holds a powerful calculation engine to provide an easy way to compute payroll, print pay slips, checks and generate accounting entries.

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HR ENTERPRISE

For other than payroll procedures, Socrate Platinum provides an easy way to manage activities related to the employees of the company. From the moment

an employee submits his C.V. until his departure from the company, the software manages all related transactions. Of course, all this is integrated to Payroll, Budget and other ERP Modules.

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ASSETS MANAGEMENT

For companies having a consistent number of assets, the assets management module allows them to track and maintain these assets. The procurement cycle to

purchase assets is managed by this module, as well as the sales and/or disposal cycle of assets. It creates a database of the fixed assets of a company. This database includes information on each fixed asset of the company including the purchase dates, amounts, and depreciation rates as well as other ‘user-defined’ information. Transactions related to these assets like purchase requests, purchase orders, sales are also managed by this module.

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PROPERTY MANAGEMENT

The Property Management module is especially designed for companies that are in charge of maintenance and management of their own or of third

party properties. It builds up a database of properties, tenants, owners, and associations. Moreover, it follows up maintenance operations, contracts, and automatically proposes the renewal of rental contracts.

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RETAIL

POS/RETAIL

For businesses managing front office operations where we need to generate hundreds and thousands of transactions that can be linked to the back office

system in order to update inventory and statistics, we have developed a special interface, more powerful and yet much easier to operate than a cash register. This module manages also barcode readers and printers, cash drawers and receipt printers. It also enables a quick invoicing mode, as well as other cash register operations.

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RESTAURANT MANAGEMENT

This module is especially designed for restaurant businesses. Combined with the production, stock system and accounting modules, it provides the user with

a complete solution to manage his restaurant.

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CRM

Socrate Platinum’s CRM modules allow organizations to manage a companys’ interactions with sales prospects and clients. It organizes and synchronizes business processes related mainly to sales activities and to customer service. As far as sales automation, this solution allows users to track the sales process and have an insightful view of the global situation of current and potential sales. Furthermore, for after sales operations, Socrate Platinum’s CRM Modules cover a call center and workshop management which helps directing a customer to the agent or technician who can best help him with his problem. After sales CRM provides a solution to a crucial matter for all companies who provides services to their clients and who wish to improve their clients’ satisfaction level.