WAREHOUSE MANAGEMENT

This module provides you with a flexible tool, to manage the Inventory Control and Invoicing activities, from the initial setup of inventory items (codes, folders, accounts...) to the multiple tools of administering an inventory, to output statistics and meet the inventory and invoicing challenges. Each transaction updates the reports of the warehouses, the points of sales, the accounts and the maturity files.

KEY PRODUCT CAPABILITIES

✔ Manages unlimited number of warehouses inventories in each company of the group.
✔ Consolidates inventory per warehouse or per items.
✔ Manages out inventory and service items.
✔ Handles substitutes for unavailable inventory quantities.
✔ Provides a flexible alphanumeric coding of items including barcode system.

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✔ Manages multiple sub-item codes including packages, colors and sizes …
✔ Manages serial numbers and warrantees per item and transaction.
✔ Defines potential suppliers and customers for each item.
✔ Handles all inventory transactions: requisition voucher, consumptions, delivery vouchers, purchase and sales invoices.
✔ Monitors inventory items quantities.
✔ Manages packing lists for items.
✔ Manages kitting.
✔ Groups items into folders with the possibility of specifying the purchase, sales and inventory accounts.
✔ Accepts instant commissions on sales, per item, agent and customer.
✔ Suggests a wizard to shift from delivery voucher to invoice including merge and partial invoicing.
✔ Manages user-defined procedures to compute periodical minimum and maximum re-ordering levels.
✔ Prints price lists, physical inventories lists, inventory status report depending on customer’s class and date.
✔ Calculates the inventory value according to different prices (sales, real cost, standard cost…).
✔ Accepts a user-defined database for inventory items.
✔ Sales forecast per item, agent, customer or point of sales.
✔ Manages inquiries about inventory items› movements and transactions.
✔ Supports multiple barcodes per item and sub-item.
✔ Allows inter-company transfers and sales.
✔ Provides an automatic pricing routine while invoicing.
✔ Manages tax and VAT rates.
✔ Provides statistical reports and graphs on sales and profit margins per item, customer, sales representative, period, analytical section, point of sales.

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PROCUREMENT

This module manages purchase process and procurements as well as subsequent operations for multiple warehouses. It gives you the proper information to purchase the right product at the right time. Each transaction updates the reports of the warehouses, the points of sales, the accounts and the maturity files.

KEY PRODUCT CAPABILITIES

✔ Suggests an automatic purchase order generation.
✔ Allows a manual entry of purchase orders.
✔ Manages partial receptions against purchase orders.
✔ Handles returns to suppliers with an automatic update of the inventory status.
✔ Generates automatic requisition in purchase order for items at below their assigned reorder quantities.

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✔ Provides a wizard tool to generate suppliers orders.
✔ Shifts automatically from request for quotation --> purchase quotation --> purchase order --> receipt voucher --> purchase invoice --> payment voucher.
✔ Lists outstanding supplier’s orders.
✔ Allows you to verify returned and undelivered quantities.
✔ Handles consignements from supplier as well as reservation of goods.
✔ Creates a cost center for each supplier’s order.
✔ Generates average cost price including cost allocation of shipping, customs and other purchase expenses based on weigh volume and value.
✔ Allows you to edit costs and quantities on existing purchase orders.
✔ Analyzes suppliers performances and compares costs.
✔ Handles the purchase expenses’ accounts.
✔ Manages tax and VAT rates.
✔ Provides statistical reports and graphs on purchases and profit margins per item, supplier, period, area, analytical section, procurement center.

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SALES

The Sales module provides a comprehensive and easy tool to handle sales processes. It follows up the different steps of these transactions (price request, quotation, orders confirmation, deliveries...) and processes undelivered items. A powerful wizard tool is available to assist the user in preparing a customer order and scheduling delivery depending on the stock availability

KEY PRODUCT CAPABILITIES

✔ Manages customer’s quotations and orders.
✔ Manages virtual inventories.
✔ Keeps track of a customer›s payments modes: cash, credit...
✔ Provides a wizard to assist in grouping partial deliveries with management of outstanding orders.
✔ Provides a powerful multi-currency on-line invoicing including:
    - Control of discounts and credits limits
    - Posting into maturity
    - Printout of bills in case of credit facilities

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✔ Allows discounts on selling price per customer and/or quantity sold.
✔ Manages a customer’s order with multiple delivery dates.
✔ Handles customers’ deposits on specific orders &/or reservations.
✔ Schedules deliveries to clients.
✔ Shifts automatically from price request --> sales quotation --> sales order --> delivery voucher --> invoice --> receipt voucher.
✔ Allows the sales of service items and special orders.
✔ Suggests substitutes for out-of-stock items.
✔ Schedules payments and integrates them into cash flow.
✔ Lists outstanding customer’s orders.
✔ Maintains a history of all customers› orders.
✔ Prints invoices, quotes, standard orders and returns.
✔ Provides statistical reports and graphs on sales and profit margins per item, customer. sales representatives, period, analytical section, point of sales.

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